Privacy Policy
For us at The J. F. Costopoulos Public Benefit Foundation (hereinafter “J. F. Costopoulos Foundation”, “Foundation”, “we” or “us”), the protection of personal data is a key priority that informs all our activities in general and the operation of our Website https://costopoulosfoundation.org/ (hereinafter “Website”) in particular.
The present Website Privacy Policy (hereinafter “Policy”) aims to inform you of the personal information collected while you visit, use and browse through the Website, the ways in which we process it in our capacity as Controller and your relevant rights.
We process your personal information as per the present Policy, in full compliance with the legal and regulatory requirements applicable in Greece for the protection of personal information, i.e. the General Data Protection Regulation (EU) 2016/679 (hereinafter “GDPR”), Act 4624/2019 which includes measures for the implementation of GDPR, and all other applicable rules pertaining to the protection of personal information in Greece.
You are kindly requested to read carefully so as to understand the present Policy before browsing the Website and submitting any personal information for processing.
Reasons for processing your personal information.
The personal information you provide is only processed when we have a lawful reason to do so. Specifically, the following are lawful reasons for processing your personal information:
- to communicate with you in order to reply to a request submitted via the communication form available on the Website, or in any other means available, on the basis of the data you have filled in and the personal information you have provided – the communication may concern, among other things, your support to the Foundation
- to assess your request for supporting a project, provided this is submitted in the first fortnight of June (1 – 15 June) every year via the specially laid-out form on the Website and as per the instructions, and concerns:
i) actions of limited commercial nature – of non-profit character, or
ii) research on studies, including projects in the broader field of humanities carried out by university or scientific institutions or legal entities,
iii) educational programmes addressed to students of primary or secondary education, and in tertiary education only for university postgraduate programmes, mainly of post-Byzantine and modern-Greek Studies or for student scholarships and awards submitted by universities in Greece and abroad (not by individuals),
iv) the broader area of Cultural Heritage, for applications submitted by history-related institutions (Museums, Libraries, etc.) and concerning exhibitions, editions, happenings, internet applications and the enrichment of collections,
v) Social Contribution in the context of annual programmes of a social nature, and
vi) in the Arts field, applications for productions, exhibitions, editions, festivals, workshops, online actions and residency programmes in the areas of theatre, visual arts, cinema (for short films and documentaries), music, literature or poetry, dance, interdisciplinary actions, - for your subscription to the Foundation’s Newsletter, which keeps you abreast of the activities and other news or topical matters pertaining to the Foundation,
- for your browsing over the Website, as per our Cookie Policy,
- for issuing tax receipts or other documentation against your support/donation to the Foundation, as per the statutory requirements,
- for the Foundation’s compliance with its legal obligations, as per the statutory requirements.
Lawful basis for processing your personal information.
In view of the above aims, we process your personal information adhering to the respective lawful basis, which can be:
- The assessment of an application or the execution of a contract, in particular with regard to support extended by the Foundation in the context of its aims and according to the detailed information and guidelines in the relevant form on the Website, the response to a question or communication request submitted by you, and your subscription to the Foundation’s Newsletters,
- An investigation or help in the prevention of violations or potential violations of the law, the present Privacy Policy or the Terms of Use in force
- Compliance with our legal obligations (e.g. for tax purposes),
- The lawful interests we pursue, e.g. for improving the Website or for establishing, exercising and substantiating any legal claims and rights of the Foundation..
What personal information we collect
Depending on your browsing of the Website and our interaction through it, we collect and process the personal information you may provide in each case, according to the available options of which you make use.
Specifically, via our Website we may collect the following personal information:
- Full name, email address, telephone number and the content of the message provided by you when filling in the digital form in the “Communication” section
- The email address for dispatching Newsletters, once you have subscribed
- Name of professional or institution, postal and email address, website details and any other necessary data associated with your proposed project for which you have applied for support via the specially designed application form on the Website
- Data collected via Cookies: Our Website uses cookies for the automatic collection of certain information regarding your on-line visit, with a view to improving your browsing experience. Specifically, once you enter our Website we collect the IP address from which you connect to the Foundation’s Website and the sections you browse through, in order to use and analyse this data to compile statistical information which will give us a better understanding of how our Website is used and how we could make improvements for a better experience and a more effective browsing. For more information on the cookies we use, please refer to our Cookie Policy.
Recipients of your personal information.
Your personal information is subject to processing by our specialized staff. However, we may disclose to third parties your strictly necessary personal information in certain cases, such as:
- To service providers with whom we collaborate, provided that their access to your personal information is strictly necessary as regards the interaction between us for handling requests and the fulfilment of the aforementioned aims, e.g. to providers of technical support to the Website, accountants, etc. In any case, such service providers act on our behalf and as per our instructions and are bound in writing to provide an adequate level of protection of your personal information as per the statutory requirements.
- To supervisory and other authorities and agencies if so required by the regulatory framework or in compliance with a binding request submitted to the Foundation or if required for promoting our legal rights and interests, as per the law.
Time of retainment of your personal information
We retain your personal information only for as long as it is strictly necessary for the fulfilment of the purposes for which it was collected, as described above, and in any case for as long as it is required or permitted as per the statutory requirements and the stipulated periods of limitation. Specifically, the duration of data storage is determined on the basis of the following criteria, as applicable in each case:
- When the processing is imposed by law, the personal information is retained for as long as it is stipulated by the relevant legislation.
- When the processing is performed on the basis of a contract, the personal information is retained for as long as required for the completion of the contract and for establishing, exercising and/or substantiating any legal claims on the basis of the contract.
- When the processing of personal information is performed in the interests of sending you updates or Newsletters, your personal information is retained until this purpose is fulfilled or until you unsubscribe/request to receive no further updates or Newsletters.
Your rights
You may exercise the following rights at all times, if the statutory requirements are met:
- Right to access
You have the right to be apprised as to what your data is, who processes it and for what purpose. Therefore, You have the right to access your personal data and get additional information as to its processing. - Right to correction
You have the right to request the correction of your inaccurate personal information and the addition of any missing information from the data processed by the Foundation. - Right to erasure
You have the right to submit a request for erasure when the data is no longer necessary or you have withdrawn your consent or when the data has been subjected to unlawful processing. In all other cases (as, indicatively, when there is a contract, an obligation for processing personal information imposed by law, in the public interest), this right may be subject to limitations or may not apply, depending on circumstances. - Right to restrict processing
You have the right to request a restriction in processing your personal information when its accuracy is disputed, the processing is unlawful, the data is no longer necessary to the controller. - Right to object to processing
You have the right to object to the processing of your personal information in cases where, as described above, this is necessary in the context of our lawful interests, If, however, there are compelling and legitimate grounds that necessitate the processing and override your rights and interests, your objection may be turned down depending on the reasons for which the processing is performed. - Right to data portability
You have the right to receive, free of charge, your personal information in a format which enables you to access it. You also have the right to request, if it is technically feasible, that we transmit your data directly to another controller. - Right to withdraw consent
You have the right to withdraw your consent, where processing is based on it (cookies – as per the relevant Policy), without affecting the lawfulness of processing based on consent before its withdrawal..
In order to exercise any of the above right, you can submit a written request to the (e-mail address: secretary@costopoulosfoundation.org. The Foundation will reply in writing, within the deadline stipulated by law.
Finally, if you have contacted us and feel that your request was not lawfully dealt with, you have the right to lodge a complaint with the Hellenic Data Protection Authority (HDPA, Kifissias 1-3, 115 23 Athens) via its website, www.dpa.gr complaints@dpa.gr.
Security of Personal information
The Foundation takes the appropriate technical and administrative measures to ensure the secure processing of your personal information and prevent any loss, destruction or unauthorised and/or illegal access, use, alteration or disclosure of data.
Links to other Websites
As a source of information and so as to facilitate visitors, the Website may include links to other Websites owned or managed by third parties. We inform you that we have no control over such Websites nor are we responsible for their content, protection guarantees or privacy policies, and in any case the present Policy is not applicable to these Websites. You are therefore urged to read the Privacy Policy of any Website you may visit via these links.
Updating the Policy
We reserve the right to amend and update the present Policy from time to time, for instance in order to conform to new statutory requirements. All major changes in the Policy will be uploaded on the Website in order to keep you informed, and we may contact you personally, if necessary, by all expedient means. In any case, you are urged to visit this page from time to time in order to keep abreast of the latest version of the Policy and/or any changes in it